Kent Online Parish Clerks
For purposes of this Policy, "Personal Information" (hereinafter referred to as "personal information") is limited to the data of "living", as distinguished from "deceased" individuals.
We are very sensitive to concerns about the use and security of the personal information that may come into our knowledge pertaining to our users. Therefore, we endeavour to provide the user all information regarding our identity, how we use personal information that is collected, how to contact us and how to access and update the user's personal information. We also endeavour to inform users of all potential recipients of the personal information. We do not use any personal information for purposes beyond those stated herein.
This site is owned and operated by the Kent OPC project and is made possible through the donation of the time and resources of Susan D. Young and her company, Ancestry Solutions (hereinafter referred to as "Ancestry Solutions"). Neither the Kent OPC project, Susan D. Young nor Ancestry Solutions has any affiliation of any nature whatsoever with The Generations Network or any of it's subsidiaries including but not limited to Rootsweb, Ancestry.com and MyFamily.com, Inc..
Users can contact us by proceeding to the Feedback, Suggestion or Contact Us locations posted throughout this site and providing us with a message detailing any questions or concerns. Users may also contact the Kent OPC project by email at firstname.lastname@example.org.
To assist the Kent OPC project in achieving its' goal, from time to time and for certain circumstances we need to collect information that will assist us in understanding what services and data will best meet the needs of our audience. Accordingly, we will collect up to two types of information from every web visitor - "anonymous information" (hereinafter referred to as "anonymous information") and personal information.
A. Personal Information: The extent of the personal information that will be collected by the Kent OPC project from certain users is limited to full name, age, address, telephone number and email address. Registration or the divulging of personal information is not required for general browsing or searches of the Kent OPC website.
In regard to personal information, we will only collect your personal information directly from you as you voluntarily submit the same in the course of visiting and using the Kent OPC website for the following purposes:
1. should you volunteer to act as an OPC for one or more parishes;
2. should you volunteer to transcribe data for the Kent OPC project;
3. should you volunteer to provide the Kent OPC project with casual submissions of data and/or images;
4. should you make a donation of money or goods to the Kent OPC project, including collections of data and/or images;
5. should you request to become a GEDCOM contributor (which activity is more fully addressed in the Terms and Conditions of Use) and/or user with edit privileges to the Kent OPC project's Kent Family Garden;
6. should you request a user account on the Kent OPC project's discussion forum or bulletin board(s);
7. should you request a written reply or information be sent to you via regular postal mail;
8. to identify and verify your identity when returning to and accessing the site for any of the above stated purposes;
9. to ensure that users abide by the Terms and Conditions of Use also associated with the Kent OPC project and website; and/or,
10. to produce demographic usage statistics to assist the Kent OPC project to better meet the needs of users and determine research interests.
At no time, except under the most exceptional circumstances, will we require your banking or credit card information or any other such financial information. At no time will the personal information be used to generate unsolicited mass emailings on any subject. All announcements and special offers will only be posted on the Kent OPC discussion forum and/or bulletin board(s).
We regard your personal information as confidential and do not use it for non-Kent OPC purposes or sell rent, or lease it to any third parties. Except in the instance of any user's unlawful use of the Kent OPC website or any portion or part thereof, we do not disclose any personal information to any third party without a user's express written permission so to do.
Upon written request and if local law so requires, you may be allowed access to your personal information collected by the Kent OPC web site; you may specify that information be corrected, or you may oppose processing of the information. You can correct or remove your personal information (or other information you have provided) that is stored by the Kent OPC project by contacting us by one of the methods set out in section I., above.
B. Anonymous Information:
As regards anonymous information, such information refers to that information that is related to your computer and connection such as your Internet Protocol ("IP") address, including whether you are logged on from a .ca, .com, .gov or .edu domain; referral data such as the address of the last URL you visited prior to logging on to our web site; and, browser and platform type, such as if you are using a Netscape browser on a Macintosh platform.
We also collect aggregate statistics relating to each page viewed by every visitor to the site to gauge the performance of certain areas of our web site.
The anonymous information and aggregate statistics are collected by the Kent OPC project for purpose of product monitoring website activity and to direct our efforts in the continuous improvement and upgrading of our web site. To collect and analyze this information the Kent OPC project utilizes log analysis tools. In future, we may have to combine the log analysis tools with data-tagging techniques. Data tags would allow us to measure which software plug-ins were being utilized by our visitors, thus resulting in a more efficient and effective web site design and productive website content.
C. Retention of Personal Information:
D. Protecting Personal Information:
E. Sharing of your Personal Information:
The Kent OPC project may contract with third party service providers to track and analyze usage of and statistical information about the Kent OPC web site. Service providers do not collect personal information from web site users, only general summaries of site activities. This information is used only to improve the site's quality.
In future, we may offer opinion polls, sweepstakes, contests or promotions on the Kent OPC web site. Those sweepstakes, contests or promotions may be operated by third parties on behalf of the Kent OPC project, in which case personal information may be collected by such third party, or disclosed by us to such third party. If you do not want to have us share your personal information for such purposes, you can choose not to opt-in to any or all of the opinion polls, sweepstakes, contests or promotions as those are offered from time to time.
Notwithstanding anything herein contained to the contrary, we reserve the right to disclose aggregated user statistics, such as "30% of our users are female" or "20% of our users live in Spain" in order to describe our service to prospective partners, advertisers and other third parties. Under protection of confidentiality agreements, the Kent OPC project administration may match common user information, such as name, address and phone number with third party data to avoid duplication and prevent errors.
F. Publication of your Personal Information:
Posts contributed by Kent OPC web site users to discussion forums and other community areas or bulletin boards may include information on the living. While we advise our users to be sensitive to privacy issues, we have no control over the content of user posts. If you identify a post that violates our Terms and Conditions of Use you may notify us by any of the methods set out in section I., above and we will work toward resolving the issue.
As a user of the Kent OPC web site, discussion forums and/or other community areas or bulletin boards you may provide information about yourself to other users, but only at your sole and free option. If provided in a public area of the web site, the data is, of course, public. Participation in public areas and services is at your sole discretion.
The Kent OPC may, from time to time, engage third-party advertising companies to serve ads on its' behalf to the Kent OPC website. These companies may employ cookies and action tags (also known as single pixel gifs or web beacons) to measure advertising effectiveness. Any information that is collected via such cookies and action tags is completely anonymous.
The Kent OPC project and its' web site are designed, maintained and administered in Ontario, Canada. The www.kent-opc.org website is hosted in Surrey, British Columbia, Canada. If you are not a resident of Canada you can use this site but you are responsible for ensuring that your actions comply with the laws in your area. Any personal information provided to or processed by this website may be received or transferred to individuals and/or entitles located in other countries which may have less stringent data protection laws than the country where you reside. Every attempt is made to comply with local privacy and data transmission laws. However, it is also incumbent upon Kent OPC project users to comply with local regulations regarding online conduct, acceptable content and interjurisdictional transmission of data. If you choose to submit any personal information about yourself or others that is likely to be made public, such as your contact details for your submission to the Kent Family Garden or to your involvement on any discussion forum or bulletin board(s), you alone are responsible for the consequences of submitting this personal information and any incident transfers thereof. In many jurisdictions informed consent of all data subjects is necessary before transjurisdictional or international transfers of personal data are permitted.
We do not knowingly collect information from or about children under the age of 18 years. They are advised to obtain permission from their parents, guardians or other responsible adult before they send any information about themselves or others to the Kent OPC project or its' web site.
If you click away from the Kent OPC web site to visit the site of any third party advertiser or sponsor, you may be asked for your credit card, banking or other personal information in order to purchase or use products and services offered by that third party, advertiser or sponsor. These companies have their own privacy and data collection practices. The Kent OPC project has no responsibility or liability for the policies or practices of such independent third parties, advertisers or sponsors. For your own protection, you should carefully review the policies of all web sites that you visit, or wish to visit, to ensure that they meet your personal expectations of privacy and to determine how such independent sites will use your personal information.